You may have noticed that many companies are betting on different modalities of work, with more flexible schedules, remote work, among others.
Focusing more specifically on remote work, or commonly known as home office, we see that companies adhere to this style of work because most millennials, or generation Y (those born around the 80s and 90s) demand this when they seek for employment.
So far we see that okay, after all many companies and mainly startups offer the home office, giving more emphasis on meeting goals than working hours.
But in those companies that allow remote work for their employees, what is the best way to manage projects and tasks, communication, productivity analysis, for these employees?
To give you an idea, 89% of professionals in Brazil consider it important that an ideal work environment has technologies that allow employees to interact remotely. The data is from a study by Dell and Intel, Future Workforce Study.
In this post we will talk about how a collaborative tool such as the intranet can favor and make this modality of work viable for more and more companies.
Sharing files and documents
When all employees work together in one place, it can already be difficult to organize and share files and documents, right?
Now for employees who are not in the same environment, you need an even simpler, easier and faster way to send and receive documents. In this way it is possible to optimize the accomplishment of tasks in the day to day.
In an intranet, important documents can be added and centralized in a directory, where all users (or only those with access permission) can consult and download them. This is available in the cloud, safe and affordable.
Easy and efficient communication
Keeping remote employees in line with the company, its culture and its work team is a task that must be successfully carried out in order to avoid future conflicts. But how? Good communication, without noise, is fundamental for any company, especially when working with people in other places.
The intranet, by offering tools such as chats and internal communications, leaves much more practical and quick communication among employees. Instant messaging prevents e-mail streams that can become lengthy and confusing, as well as displaying the entire conversation history.
You can also use features like the hotsites for each area of your business, or even newsletters to be shot for users directly from the intranet, without having to use another platform. This way you reach your team in different ways, each message spread through the most appropriate feature, keeping everyone aligned.
Imagine that your team is working on a project and there are those involved working remotely. How will these people stay up-to-date on the progress of the project, all the steps and news?
There are tools that enable this project management, where all information is centralized with easy access. So all of the team can consult tasks to be carried out, progress of each one of them, the rest of people involved, as well as important indicators.
In this way, those outside the company can follow each step of the project, being notified of each new update, without suffering any damage due to being in another location.
Flow automation and team integration
Internal flows that involve more than one department in the company can take longer than necessary if not done in an organized way.
Automating internal flows allows everyone involved to be up to date on the requests, steps, departments and positions involved, as well as a feedback history that centralizes all information on a single page.
For remote employees, having access to all this information on a single page makes their work uncomplicated, helping daily productivity.
Shared and collaborative agenda
Depending on the company, the employees who work remotely may have more flexible schedules and different from the rest of the team that works in the company. Through a shared and collaborative calendar tool, in addition to creating events, notifying guests and other features, it is possible to check the availability of each collaborator.
This allows you to invite your remote employees and attendees to your company for events, meetings, and videoconferences through an intranet calendar. This allows the organizer to know that everyone has their free time for the time of the event, making everyone aware of the event scheduled.
It is not necessary to train your team only in person. Allow employees also to receive training through the intranet, so that those who work home office can also participate in training and courses.
With an e-learning tool, you provide videos, text content, and quizzes for users to study and get a certificate at the end of training. E-learning is another subject that deserves attention in companies, and we already talked about it here in the blog.
Providing the training of employees is to invest in the company itself, increasing the chances of growing in a sustainable way. Think of it this way: in doing this, you value the employee, show that you believe in your potential. And that investment also drives your company to have more engaged employees who choose to stay with you and grow together.
Not just on the computer, but having access to your intranet on mobile devices makes it even easier for the entire team, especially those outside the company.
Wherever you are, with your smartphone or tablet, the employee is kept up-to-date on appointments, tasks, updates and corporate chat, which enables efficient communication to solve quicker and more pressing issues.
Communication, collaboration and productivity even at a distance
We consider these three points essential for an intranet to succeed and provide the company with the expected results.
And even in remote work an intranet can foster communication, collaboration and productivity through its integrated tools.
For internal communication, chat, internal communications, newsletter, news, notices .. there are several tools that managers can use to keep communication in line with all of their leaders, whether they work side by side or not.
Do not underestimate the importance of well-aligned communication in the organizational environment, even more with people working remotely. A team that works in sync can produce more and with quality. That is, it also contributes to the other two pillars.
For remote employees, the intranet allows collaboration with the rest of the team in a much easier way, as well as the team also collaborate with them.
See well, sharing of files and ideas, a social section for the dissemination of interesting content ... resources like these favor collaboration with each other, resulting in personal and professional growth, involving employees and engaging them in the company culture.
Productivity in remote work is possible, yes! Of course, in order to achieve this, the company must do its part and offer the right tools to develop this work in the best way possible.
For, as we have seen, the intranet and its tools allow the remote employee to be connected to everything that happens in the company, with just a few clicks and an internet connection.
Centralizing this range of tools makes a difference when you want to increase team productivity as it helps reduce conflicts, loss of documents, rework, resulting in greater organization.
Does your company offer employees remote work? Or do you want to start offering? If so, you now know that an intranet can help you integrate all employees, whether in the same office or in different locations.
Want to understand more? Take a test! Register for free at Vivaintra and invite your co-workers to get to know you too. The platform has more than 20 integrated tools, which together impact positively the communication, collaboration and productivity of the companies.